There are a number of things you, as a leader, must do to communicate in an effective manner:
You must listen
If you truly want to communicate effectively, listen to your employees first. A good leader answers questions, solve concerns, and most of all, empathizes with his/her colleagues. @Brian Tracy agrees in his article, 'Motivating Employees by Using Effective Listening Skills'
One of the big mistakes that managers make, because they are in a position of control and power, is that they dominate the conversation. They don’t use their listening skills. They interrupt people and complete their sentences. They ignore what people have said and rush in to make their own points. They override the arguments of others because they have the power to do it.
-Brian Tracy
You must streamline your thought processes
The simplest way you can lose the attention of your colleague is by making a confused argument. It is a sign of a stunted thought process. In case you are in a midst of an informal meeting, where the key task is generating ideas, it will be excellent to engage in discussion. However, it you want to communicate a sense of direction to the employees, it is better to spend a number of minutes streamlining your thought process, which will help you communicate your message clearly.
You must associate with right people
A fast-paced workplace and a disorganized communication compel a great leader to bring in the correct people for a given job. Involving the stakeholders from the beginning means reducing communication. It will be then possible to solve unexpected problems quickly. You can keep the team on focus, and restrict any frustration by ensuring that the correct people are on the track from the very beginning.
You must communicate in an appropriate manner
Appropriate communication is motivational, informative and inclusive. Even though you can access a number of platforms, you need to ensure that you follow both professional as well as personal conduct. If you are in doubt, talk to the company's Human Resources team to make a due review of the missives, before dispatching them.
The bottom line of effective communication is that whatever the message, it must be correct and true. The message must also be backed by solid business logic and should be reasoned well. It must be accurate, clear and consistent. Do understand that the communication will be assisting others through meeting their requirements, understanding what their concerns are, and adding a value to their work.
According to John Whitmore in a recent article on LinkedIn: 'You can Never have too much Good Communications.'
Constant, clear, transparent communication: it’s never easy, but it will always be critical to your success as a leader.
-John Whitmore